ࡱ> .0-{ Jbjbjzz .J      4444H 43.TTTTT///$a //  TT" T TT25803 /0_" /// ///3///////// : 91ý Partnership NHS Trust Records Dr Nicole Baur Work in this three-month project started on 08 January 2007. The projects main objectives are to assess the historical importance and the research potential of a large amount of unsorted mental health records that were released by the Devon NHS Trust and are currently stored at the Devon Record Office. The material consists of an estimated 10,000 individual patient files and circa 30,000 Hospital Index Cards (HICs). My tasks are to develop a model for sampling these materials with particular focus on tracing a patients career by linking treatment in the community through GPs and Social Services with treatment in the Mental Health Institution. I started my work with an evaluation of the HICs in order to learn about the information available and potential linkages between the HICs and files. The HICs are stored alphabetically in three sets of metal boxes. They are in a fairly good condition, filled in by hand or typewriter and are largely legible. Our sample contains eight different types of HICs which cover the time period from the 1870s to the 1970s. A patient received a HIC on each admission, hence the discrepancy in numbers between the HICs and the patient files. Over the years the design of the HICs changed repeatedly and with it the information available. Core information, i.e. patients personal and contact details, medical history as well as information on admission and leaving (discharge or death) is provided on all types of HICs. The Patients General Reference Number (PGRN) provides the link between the HIC and the corresponding patient file. Whereas the HICs are organised alphabetically, the files must have been stored according to PGRNs. On the basis of the HICs I have created a database (MS ACCESS, Version 2000) of the earliest admissions in the sample. This has resulted in 548 records covering the time from 1870 to 1929 inclusive. In a next step I filled in gaps in this database, i.e. added information that was either not provided or illegible on certain HICs. I gained the missing information from death & discharge registers, admission papers and case books, all available at the Devon Record Office. Currently I am trying to locate the patient files corresponding to the records in our database in order to a) compare the information provided in the files with the HICs and b) assess the quantity and quality of the contents of the files and find potential linkages to community treatment. Although we are only halfway into the project, it has already yielded some interesting results. HICs (and files) date back a much longer time than we originally thought, which provides an opportunity to have a more detailed look at longstay patients and patients who were admitted repeatedly. We can also tackle the impact of new Mental Health Treatment Acts on the system and patients careers. The HICs possess a good potential for research into the patients spatial and social background. 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